Council notes are written up into a Hansard type publication by the Council themselves. Hanastrew is producing the Fairy Kingdom Highway Code. Guides to etiquettes amongst differing magical species are written by the chief of the species concerned. They also decide who is allowed to see these things but in general distribution is wide ranging as the wish to avoid offence (and having etiquettes to help with this) is a stronger wish than to exclude, say, the sprites from any kind of knowledge.
Maps are produced by the Council and approved by the Queen before seeing the light of day elsewhere. Council acts which need to be known by the public at large are written up by the Queen's clerks, double checked by the Council, signed and sealed off by the monarch before the Acts are posted on every village hall door throughout the realm. This is where magic comes in handy. It speeds up delivery of said notices no end!